Debre Tabor University Grading System

Debre Tabor University Grading System – Check Below:

Grading System for undergraduate programs

72.1.1.The final number grade of a module is obtained based on the sum of the number grades of independent courses with its weight given for each course in that module.

72.1.2.The final grade is obtained based on the sum of continuous assessment and summative assessment (final exam) while the weight of the continuous assessment should not be less than 50%. Semester Average Number Grade (SANG/SGPA) is determined by dividing grade points earned in semester by the number of credit points in that semester.

72.1.3.(SGPA/SANG) whether or not there is a change in the grade i.e. only, the new grade and credit hour will be considered in determining the status.

72.1.4.All required non-credit work shall be recorded with a grade of “P” (Pass) and “F” (Fail), but neither shall be included in the computation of the SGPA/SANG.

72.1.5.A double asterisk (**) shall be entered in place of a letter grade in those rare cases where a course is in progress and no work has been completed to give the instructor a basis for giving a grade.

72.1.6.In cases where a student does not have full examination records, the instructor shall

record “NG” for No Grade. All “NG”s shall be changed to one of the following:

72.1.6.1.To an “I” (incomplete) by the SC/DC/AC in consultation with the instructor concerned for a student who, because of illness or extenuating or extraordinary circumstances, fails to complete the module/course. When there is no valid reason, the “I” grade will be changed to”F” within two weeks after the beginning of the semester. OR

72.1.6.2.To a “W” (withdrawn) by the Registrar for a student who has formally withdrawn from the program within eight weeks (50% of the semester duration) after the beginning of the semester or

72.1.6.3.To a “DO” (dropout) by the Registrar for a student who has not withdrawn from a program in accordance with the withdrawal procedures set forth by the University and

the time limit specified in the provisions of sub-article 7a hereof or has not produced evidence justifying a failure to sit for the exam(s) or

72.1.7.“W”, “DO” and “I” shall not play any part in the computation of the semester grade point average or

72.1.8.A student who obtains a “DO” for a course or courses shall be required to justify the reasons why he/she failed to comply with the withdrawal procedures set forth by the University to the appropriate SC/DC within six weeks after the commencement of the subsequent semester. Failure to do so shall result in an automatic “F” grade.

71Debre Tabor University Grading System

72.1.9.If a student repeats a course, the initial credit hour and grade shall appear on the transcript, but be ignored in calculating the semester grade point average. The repeated course shall be represented by (*)

Table: Grading Scale and Letter Grade System of the University

	Raw Mark	Corresponding
	Interval	Fixed Number	Corresponding	Status	Class
[100 %]		Grade	Letter Grade	Description	Description
	[90,100]	4	A+
		4	A+
					First class with
[85, 90)		4	A		Great distinction
[80, 85)		3.75	A-	Excellent
[75, 80)		3.5	B+		First class with
					First class with
[70, 75)		3	B	Very Good	Distinction
[65, 70)		2.75	B-		First class
[60, 65)		2.5	C+	Good
[60, 65)		2.5		Good
[50, 60)		2	C	Satisfactory	Second Class
[45, 50)		1.75	C –	Unsatisfactory	Lower Class
[40,45)		1	D	Very Poor	Lower Class
[30,40)		0	*Fx	Fail	Lowest Class
[<30)		0	F	Fail

*Fx: It gives an option to re-sit for the course within two weeks after the commencement of the next semester.

72.2.Description of the Grading System

72.2.1.The grading system works for all faculties and for common courses offered in college of health sciences. Grading system in college of health sciences may in accordance with the system set in the curriculum.

72.2.2.A student who scored ‘C–‘ and/or “D” in a course/s can pass to the next semester if he or she has pass mark in Cumulative Average Number Grade (CANG).

72.2.3.If the ‘C–‘ and/or “D” grade is for a Module or for a course as a module, he/she must re-sit for another exam with self-study to remove ‘C–‘ and/or “D” when module status

determination is required.

72.2.4.A student with a good stand can pass to the next semester and even can graduate if he/she scores “D” and or “C–” in any course under module. Nevertheless, if a

graduating student is not in good academic standing, he or she should re-sit an exam within two weeks after the beginning of the semester with self-study.

72.2.5.A student who scored “Fx” must sit re-exam with minor support within two weeks time after the beginning of the next semester. If a student scores “Fx” for the second time, the grade shall be converted into “F” for status determination. Conversion to F is made by the Office of the Registrar.

72.2.6.A student who scored “F” in a course/module must repeat the course/module for a maximum of two-time. After that, if s/he scores F grade, the student can request for course change/replacement or waiver as course allergic.

72.2.7.The final grade of any repeated course shall be maintained regardless of the initial one.

Article 73: Academic Status Determination of students 73.1. General Provisions

73.1.1.At the end of each semester, each faculty/department pursuant to procedures fixed by its academic commission should determine the academic status of each student and will examine the case of each student who fails to achieve the required academic standard.

73.1.2.Students are required to achieve a certain level of score to be promoted to the next semester. This achievement is measured by (1) Semester Grade Point Average (SGPA), and (2) Cumulative Grade Point Average (CGPA). SGPA is calculated by considering only the modules/courses for which the student is registered for the semester. CGPA is calculated by considering all the modules/courses the student accumulated so far. The GPAs are obtained by dividing the sum of all grade points for the modules/courses divided by the total sum of ECTS/credits. For example Course A has 5 ECTS and the student scored C+. The same student is also registered for Course B which has 7 ECTS and the student scored A-. Therefore GPA = (5*2.5)+(7*3.75)/(5+7)=3.23

73.1.3.All courses for which the student has registered in the semester, considering add/drop, are used for determining the SGPA.

73.1.4.At the end of each semester, the academic unit will examine the status of all students, using both SGPA and CGPA, who are registered for the particular semester.

73.1.5.One semester in the regular program is equivalent to two semesters in the evening program. The academic status of evening student is, therefore, determined every other semester.

73.1.6.For Kiremt programs, the academic status of the students shall be determined for a minimum of 25 ECTS points/15 credit hours.

73.1.7.Grade report should be issued to applicants for semesters to which the status is determined by the SC/DC.

73.1.8.The academic status of part-time students is determined for a minimum of 25 ECTS points/15 credit hours, starting from the first admission date of the students.

73.1.9.The student is subject to the status of “Dismissal for Good” under the following conditions:

73.1.9.1.Two consecutive warnings, or

73.1.9.2.Any student who scored three ‘’F’s’’ on courses with more than 12 total CP or a student who scored more than three ’’F’s” per semester, or

73.1.9.3.The SGPA is less than 1.00 at any semester, even if the student has scored one or more Fx grade (s), or

73.1.9.4.The CGPA is less than 1.75 at any semester; however, the SGPA and Fx grade has to be checked.

73.1.9.5.If a readmitted student after dismissal cannot achieve promoted status.

73.2.1st Year 1st Semester Students’ Status

After calculating the GPA, the student’s status will be determined as follows:

SEMESTER RESULT	STATUS
1.75	Promoted

[1.5- 1.74]	Warning

[1 -1.49]	Dismissed but Allowed for Readmission

<1.00	Dismissed for Good Though the Student has Fx

73.2.1.First Semester delineation for the three programs:

i)For Regular Program: First semester of the academic year

ii)For Extension Program: Winter-1 and Winter-2

iii)For Summer Program: First summer semester

73.3.1st year, 2nd Semester & above Students’ Status Determination is made as follows.

73.3.1.Semester delineation for the three programs:

1.For Regular Program: since Second Semester of the academic year

2.For Extension Program: Summer semester and the next two winters

3.For Summer Program: Bega semester and the next Summer semester

73.3.2.Here after, the academic status of a student is determined by looking at three results at the same time: Previous status, Current semester GPA (SGPA) and cumulative GPA (CGPA).

73.3.3.Three of them must be used at same time to determine the status.

Previous	Semester	Cumulative		Reason
Status	GPA	GPA	Status
Promoted	>=1.75	>=2.00	Promoted
Promoted	>=1.75	>=1.75-1.99	Warning	B/C of CGPA
Promoted	1.5…1.74	>=2.00	Warning	B/C of SGPA
Promoted	1.0—1.49	1.75-1.99	Dismissed but Readmission	B/C of Both CGPA & SGPA
Promoted	1.0—1.49	>=2.00	Dismissed but Readmission	B/C of SGPA
Promoted	1.5…1.74	1.75–1.99	Warning	B/C of Both CGPA & SGPA
Promoted	>=1.75	1.749	Dismissed for Good	B/C of CGPA
Promoted	<1.00	>2.00	Dismissed for Good	B/C of SGPA
Warning	>=1.75	>=2.00	Promoted	B/C of Both CGPA & SGPA
Warning	1.5—1.749	>=2.00	Dismissed but Readmission	B/c of SGPA Continuous Warning
Warning	>=1.75	1.75–1.99	Dismissed but Readmission	Continuous Warning
Warning	>=1.75	1.74	Dismissed for Good	B/C of CGPA
Warning	1.5 –1.74	1.75–1.99	Dismissed but Readmission	Both CGPA & SGPA
Warning	1.0—1.49	>=2.00	Dismissed but Readmission	B/C to SGPA

74 Debre Tabor University Grading System

Warning

1.0—1.49	1.75–1.99	Dismissed but Readmission	Both SGPA & CGPA
1.0—1.49
1.5–1.74l
>=1.75	1.74	Dismissed for Good	B/C of CGPA

Article 74: Earning Credits on the Basis of Examination

In some circumstances students may earn credits on the basis of examination alone in certain modular subjects, if the students produce evidence that they have a prior knowledge of such subject matter. In such cases the following conditions should be taken into account:

74.1.If academic unit offers courses for which it accepts the earning of credit through examinations alone, it shall submit a list of such courses to the Registrar’s office to be approved by the ASPRC of the Senate.

74.2.Of the total number of credit points required by academic unit for graduation, not more than 20% shall be taken through earning credits on the basis of examination. Debre Tabor University Grading System

74.3.Any student that can present sufficient and convincing evidence to the head of academic unit showing the acquisition of knowledge, insight or skills taught in any of the courses listed as per sub-article 75 (2) of this Article, shall register during the regular registration periods to obtain credits through examinations only.

74.4.Registration to earn credits on the basis of examinations should be approved by the concerned SC/DC and ASPRC.

74.5.Students who have registered for course(s) for which they seek to earn credits on the basis of examinations shall take the examinations when they are offered to students who have attended the module/course including all assessments.