Semera University SU Grading System

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Semera University SU Grading System

Semera University SU Grading System – Check Below:
Grading System

  • Academic achievement in any of the courses shall be graded on the letter grading system. Unless specified in a curriculum of a program, the following letter grades will be given based on the performance of the student.

 SU Grading System

No. Letter Grade Grade Point Marks (100%)
1. A+ 4.0 ≥95
2. A 4.0 85≤G<95
3. A- 3.75 80≤G<85
4. B+ 3.5 75≤G<80
5. B 3.0 65≤G<75
6. B- 2.75 60≤G<65
7. C+ 2.5 55≤G<60
8. C 2 50≤G<55
9. D 1 40≤G<50
10. F 0 <40
11. I Incomplete
12. NG No Grade
13. DO Drop Out
14. W Withdrew
15. IA Incomplete Attendance
  • The sum of grade points earned is divided by the number of credit hours taken to determine the grade point average (GPA).
  • In cases where the student does not have full examination records, the student shall get an “NG” grade. “NG” will be changed to F by the registrar if a grade change is not submitted with in 15 days after late registration.
  • All required noncredit works shall be recorded with grade of “P” for satisfactory and “F” for unsatisfactory, but neither of which shall be included in the computation of the GPA.

Make-Up Examination  

  • Samara University does not encourage makeup examinations, unless a student fails to take any examination due to reasons beyond his/her control. In that case, he/she can apply to the office of the Registrar.
  • Make-up examinations are permitted only to students with a minimum of 80% attendance in each particular subject.
  • Make-up examinations shall not be given for the sole purpose of improving or raising the grade point averages.
  • Distance and Continuing Education students allowed to sit for make-up examinations shall pay examination fees for each course.
  • If it is discovered by the concerned body (registrar) that a student submits wrong evidence (something that contradicts the truth) to sit for make up examination, he/she will be given an “F” in the course(s) and shall be dismissed from the University for two consecutive semesters.
  • The student collects three copies of the makeup exam request Form from the Faculty Record Officer;
  • The student fills and submits the forms to the Faculty Record Officer along with a receipt of application fee and relevant supporting documents (For example, medical certificate).
Preconditions for make up examinations:
  • Student should present valid reasons for not taking final examinations. For  Health reasons. Student should produce.
    • A medical certificate from Dubti  Hospital for being hospitalized or under medication requiring rest for over a week or so; or
    • A medical certificate from Samara Health Center for being under medication during the Exam period and testifying that the student couldn’t be able to take exams under the circumstances:
    • The student should be referred to by the Campus health center to the Hospital. A medical certificate issued for visiting the University Health center or a hospital during the exam date is not acceptable;
  • For first semester courses make up final examinations are given only during the first three weeks of the second semester of the same academic year. For second semester courses, make up final examinations are given only during the first three weeks of the first semester of the subsequent academic year.
  • A student must continue his/her class during which he/she sits for the make up examination. Depending upon the results of the examinations, the student can be dismissed or passed as soon as the status of the student is known.
Repeating Courses 
  • Repeating a course or courses due to academic deficiency is not the right of a student but a privilege granted by the Academic Commissions of respective Faculties.
  • A student who scores an “F” grade may repeat a course or courses in consultation with his/her advisor, but he/she will not be allowed to repeat it more than once.
  • If a student is allowed to take a replacement course by the Academic Commission, the grade obtained will be final. In this case. Previous “F” or “D” grades will not be computed.
  • A student may apply to an Academic Commission of the respective Faculty. Through his/her Department to repeat a course in which he/she obtained a “D” grade However, no such course may be repeated more than once unless it is a required course for graduation. In such a case. The student may be given a second chance to repeat the course.
  • If a student repeating a course scores “C” or lower for the repeated course, that grade will be his/her final grade. However, if he/she scores “B” or “A” for the repeated course, it will be computed as to C. The previous grade of “F” or “D” should be shown as cancelled or asterisks on the transcript to indicate that the course has been repeated, the new grade shall be included in the computation of the CGPA in the new reporting period.
  • Students repeating courses in which they scored “F” and/or “D” grades must register for the course and carry out all academic activities pertaining to the course.
 Semera University SU Grading System and Complaints on Course
I. Initial Request for Explanation of Exam Result
A student who is not satisfied with the results of an examination affecting him/her may request a review or an explanation from his/her instructor directly. The instructor is obliged and expected to show and explain to the student his/her performance in the examination(s) and test(s).
II.  Appeal against exam result received
If no satisfactory resolution is reached with the instructor, or if the instructor is unavailable and the student wishes to appeal:
  • the student collects and fills out a grade complaint form in 2 copies and appeals within 5 (five) days after the beginning of the class  to the Office of the Registrar;
  • The Department Head examines the student’s appeal in order to determine if the student has established a prima facie case of capricious, arbitrary or prejudiced academic evaluation
  • The student or the instructor may appeal to the Department Head’s decision (with respect to findings and/or remedies) to the Dean of the Faculty in which the course is offered.  The Dean will attempt to resolve the matter by informal means within a reasonable period. If no resolution can be reached, the Dean will notify the student, the instructor, and the Department Head and present case to the Academic Commission of the Faculty. The decision of the Academic Commission will be final.
  • If it emerges that a complaint for review is frivolous or ill motivated
    a) The Registrar shall give to the student
    i)  A written warning for the first time
    ii) A last written warning to be posted for information to the University community, if such a case is repeated for a 2nd time.
    b) The student shall be dismisses for a semester from the University if such a case has occurred for the third time.Semera University SU Grading System
The letters written by the Registrar (for warning, last warning or for dismissal) should be copied to the respective Faculty and Department, and to Student Service Management if it is a suspension for a semester or so;
Academic Achievements required of Regular Students
At the end of each semester, the respective Academic Commissions shall examine the case of each student to determine status. The academic status of all students shall be determined at the end of every academic semester.
The function of discretionary probation, which can only be granted by the respective Academic Commission, is to allow students who fall below the required academic standards to continue their studies. The decision to permit a student to continue his/her studies on discretionary probation is based on individual consideration of his/her case and a conclusion that, in view of all the relevant circumstances, there prevails a reason to believe that the student can raise himself/herself academically to the required level of achievement.
At the end of the semester, each Department, pursuant to procedures fixed by its Academic Commission, will examine the case of each student who is subject to dismissal due to academic deficiency. The inquiry will attempt to determine why the student failed and whether there is reason to believe that he/she will meet the required academic standards within the remaining study period of the student, As a result of this inquiry, students may be placed on probation if it is determined by the respective Academic Commission that:
  • Valid reason exists to explain and excuse their low academic performance
  • Those causes for their academic deficiencies can be removed;
  • The students can attain the required academic standard during the same semester in which they have been put on probation.

The following rules also apply to all students

  • A student cannot be put on warning for two consecutive semesters, unless otherwise put on probation or continued warning at the discretion of the Academic Commission.
  • A student who is subject to dismissal cannot claim probation as a matter of right
  • The above rules apply to regular degree, regular Advanced standing and readmitted and in-service degree students.

Semera University SU Grading System

 Summery related to dismissals and warnings: 
SGPA=semester GPA, CGPA= Cumulative GPA, AW= Academic Warning, AD=Academic Dismissal, CAD= Complete Academic Dismissal
<1 1≤SGPA<1.5 1.5≤SGPA<1.75 1.75≤SGPA<2.00 ≥2.00
Year I,  SemI AD AD AW Pass Pass
Year I,  SemII & Previous warned 1.75≤SGPA<2.00 AD AD AD AW AW
≥2.00 AD AW Pass Pass Pass
Year I,  SemII & Previous Pass 1.75≤SGPA<2.00 AD AD AW AW AW
≥2.00 AD AW Pass Pass Pass
Year II & above Previous warned 1.75≤SGPA<2.00 AD AD AD AD AD
≥2.00 AD AD Pass Pass Pass
Year II & above Previous Pass 1.75≤SGPA<2.00 AD AD AD AD AD
≥2.00 AD AW Pass Pass Pass

Subject to the availability of facilities and the necessary budgetary allocation, an Academic Commission may recommend that a student who is dismissed for academic reasons or withdrew for valid reasons be readmitted within a maximum of two years of grace period. The respective Academic Commissions may relax this period for those who discontinued due to forced measures.

  • A first year student dismissed at the end of first semester with 1.25 ≤ SGPA<1.5 shall be readmitted
  • A first year student dismissed at the end of second semester with CGPA ≥ 1.5 and 1.25 ≤ SGPA<1.5 shall be readmitted
  • A second year Student with CGPA ≥ 1.75 and 1.25 ≤ SGPA<1.5 shall be readmitted
  • A third year student with CGPA ≥ 1.85 shall be readmitted
  • A fourth year student with CGPA ≥ 1.85 shall be readmitted
  • Semera University SU Grading System
General Readmission Requirement
Readmission procedures
Readmission procedures are the same as admission procedures but include several additional steps, to cite:
  • Students collect readmission application forms from the office of the Registrar at specified times.
  • The completed forms are then returned to the office of the Registrar.
  • The office of the Registrar forwards the application forms to the appropriate Department.
  • The Department Council decides on the application, the decisions made shall get an approval from the Academic Commission , and the final decision of the Academic Commission is communicated to the Office of the Registrar,
  • The Registrar’s office shall notify the students of their being accepted or rejected.
  • All readmitted students must produce a Kebele letter to say they were unemployed or a clearance letter from their employer if they were employed during the period of their absence from the University.
  • Students who discontinued their studies on health grounds must produce medical certificates from an appropriate medical institution, which certifies that they have fully recovered from their illness.

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